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Our Community

The MEF community is made up of members from around the globe with a diverse set of skills, personalities, and experiences. It is through these differences that our community experiences great successes and continued growth. When you’re working with members of the community, this Code of Conduct will help steer your interactions and keep MEF a positive, successful, and growing community.

Members of the MEF community are open, considerate, and respectful. Behaviours that reinforce these values contribute to a positive environment, and include:

  • Focusing on what is best for the community. We’re respectful of the processes set forth in the community, and we work within them.
  • Being respectful of differing viewpoints and experiences. We’re receptive to constructive comments and criticism, as the experiences and skill sets of other members contribute to the whole of our efforts.
  • Acknowledging time and effort. We’re respectful of the efforts that permeate the MEF community. We’re thoughtful when addressing the efforts of others, keeping in mind that often times the labour was completed simply for the good of the community.
  • Being open. Members of the community are open to collaboration, whether it’s on patches, problems, or otherwise.
  • Showing empathy towards other community members. We’re attentive in our communications, whether in person or online, and we’re tactful when approaching differing views.
  • Using welcoming and inclusive language. We’re accepting of all who wish to take part in our activities, fostering an environment where anyone can participate, and everyone can make a difference.
  • Being considerate. Members of the community are considerate of their peers, other MEF Members & staff.
  • Being respectful. We’re respectful of others, their positions, their skills, their commitments, and their efforts.
  • Gracefully accepting constructive criticism. When we disagree, we are courteous in raising our issues.

Our Standards

Every member of our community has the right to have their identity respected.

The MEF community is dedicated to providing a positive experience for everyone, regardless of age, gender identity and expression, sexual orientation, disability, physical appearance, body size, ethnicity, nationality, race, or religion (or lack thereof), education, or socio-economic status.

Inappropriate Behavior

Examples of unacceptable behavior by participants include:

  • Harassment of any participants in any form
  • Deliberate intimidation, stalking, or following
  • Logging or taking screenshots of online activity for harassment purposes
  • Publishing others’ private information, such as a physical or electronic address, without explicit permission
  • Violent threats or language directed against another person
  • Incitement of violence or harassment towards any individual, including encouraging a person to commit suicide or to engage in self-harm
  • Creating additional online accounts to harass another person or circumvent a ban
  • Sexual language and imagery in online communities or in any conference venue, including talks
  • Insults, put downs, or jokes that are based upon stereotypes, that are exclusionary, or that hold others up for ridicule
  • Excessive swearing
  • Unwelcome sexual attention or advances
  • Unwelcome physical contact, including verbal suggestion of such contact, without consent or after a request to stop
  • Pattern of inappropriate social contact, such as requesting/assuming inappropriate levels of intimacy with others
  • Sustained disruption of online community discussions, in-person presentations, or other in-person events
  • Continued one-on-one communication after requests to cease
  • Other conduct that is inappropriate for a professional audience including people of many different backgrounds

Community members asked to stop any inappropriate behavior are expected to comply immediately.

Weapons Policy (physical & virtual)

No weapons are allowed at MEF events. Weapons include but are not limited to explosives (including fireworks), guns, and large knives such as those used for hunting or display, as well as any other item used for the purpose of causing injury or harm to others. Anyone seen in possession of one of these items will be asked to leave immediately and will only be allowed to return without the weapon. This policy also applies to all virtual weapons such as phishing for personal data or inviting other attendees to visit inappropriate websites (fake government website, online gambling, Ponzi scheme, monetized online games, pornography, explicit video content, etc), as well as any other type of virtual harassment existing today.


If a participant engages in behavior that violates this Code of Conduct, the MEF team may take any action they deem appropriate, including warning the offender or expulsion from the event.

Thank you for helping make this a welcoming, friendly community for everyone.


This Code of Conduct applies to the following people at events hosted by MEF:

  • staff
  • speakers
  • panelists
  • tutorial or workshop leaders
  • poster presenters
  • people invited to meetings or summits
  • exhibitors
  • organizers
  • volunteers
  • all attendees and community members
  • everyone else involved in any capacity in the events

The Code of Conduct applies in official venue event spaces, including:

  • Reception areas
  • panel and presentation rooms
  • tutorial or workshop rooms
  • exhibit hall or vendor table areas
  • meeting rooms
  • walkways, hallways, elevators, and stairs that connect any of the above spaces

The Code of Conduct applies to interactions with official event accounts on social media spaces and phone applications, including:

  • social media interactions on platforms such as LinkedIn, Twitter, Facebook and YouTube
  • comments made on event video hosting services
  • comments made on any event hashtag or panel hashtags

Online Spaces

This Code of Conduct applies to the following online spaces:

  • MEF website
  • MEF YouTube channel
  • MEF LinkedIn Page
  • MEF administered Event apps or web pages
  • any other online space administered for the purposes of MEF

This Code of Conduct applies to the following people in official MEF online spaces:

  • admins of the online space
  • contributors
  • all community members

Contact Information

If you believe that someone is violating the code of conduct, or have any other concerns, please contact a MEF team member immediately. They can be reached by emailing


All attendees, speakers, sponsors, vendors, partners, MEF staff and volunteers at Virtual Events and any related events are required to adhere to the following Code of Conduct. Event organizers will enforce this Code throughout the event entirety.

Prior to a Virtual Meeting, all participants are expected to be familiar with this policy.

Participants must register for a Virtual Meeting and provide an email contact where they can be reached during the Meeting.

Registration constitutes consent to audio and visual recording (and use and alteration of the recording) by MEF at the Meeting for non-commercial purposes.

Our goal in hosting a virtual MEF event is to create an environment where everyone feels welcome to participate, speak up, ask questions, and engage in conversation. This requires a harassment free and inclusive environment that recognizes the inherent worth of every participant. We invite all those who participate to help us create a safe and positive experiences for everyone.

We are dedicated to providing a harassment-free environment for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion (or lack thereof). We do not tolerate harassment of participants in any form. Sexual language and imagery is not appropriate during any aspect of virtual events, including talks, workshops, parties, social media such as Twitter, or other online media.

The Following Code of Conduct allows MEF to create the best experience possible for all attendees.

Expected behavior:

  • Exercise consideration and respect in your speech and actions.
  • Attempt collaboration before conflict.
  • Refrain from demeaning, discriminatory, or harassing behavior and speech.
  • Be mindful of your surroundings and of your fellow participants. Alert SPE staff if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct, even if they seem inconsequential.
  • During this virtual event or any of its related events no participant should engage in harassment in any form.
  • Do not disrupt the virtual meeting (e.g., “zoom-bombing”) or engage in harm or threats of harm of any kind. Do not create/contribute to a safety threat or unsafe or exclusionary situation.
  • Do not make audio or visual recordings of the Virtual Meeting in any medium—and do not distribute audio or visual recordings of the Virtual Meeting (via social media or any other means).  Only MEF or its representatives may do so, after warning participants to give them an opportunity to opt out.
  • Do not take or distribute pictures of or copy research posters/presentation materials unless explicit permission is granted.

Participants violating these rules may be expelled from virtual events at the discretion of MEF. Participants asked to stop any harassing behavior are expected to comply immediately.

Note About Differences of Opinion and Offense

To achieve the purposes of a virtual event in the limited time provided, with the universal benefit of all participants’ being fully engaged, discussions should be focused on the meeting topic at hand. All participants must be able and welcome to equitably and effectively participate.

It is not a violation of this policy to express an opinion, raise research or describe an experience (“articulation”) that is at odds with the opinions of or is offensive to others—if the articulation is part of an on-point discussion of the meeting topic at hand and is offered in a manner that does not interfere with others’ reasonable ability and welcome to participate fully.

That means expressing differing positions with respect and consideration for all, in a manner that reflects intellectual rigor and is demonstrably mindful of minimizing, as reasonably possible, its potential adverse effect on others’ ability to participate.

(Offering an advance warning of the potential for impact on others is one way to demonstrate such respect and consideration for all.) It also means not making an articulation that is reasonably expected to cause offense gratuitously (i.e., unrelated or unnecessary for the work on that topic). It means not directing the articulation as a personal attack or put-down of an individual, and not dominating the discussion. It further means demonstrating consideration for anyone who appears to be in distress by promptly stopping the cause and demonstrating caring, while still pursuing a way to share pertinent information, with the moderator’s assistance if needed.

Reporting an incident:

If you see, overhear or experience a violation of the Code of Conduct during an event, and would like to report a violation, please email us at


This Code of Conduct is licensed under the Creative Commons Attribution-ShareAlike 3.0 Unported License.

This Code of Conduct is derived from